A modern interface
Clean, consistent screens redesigned around how your team really works.
Software Refresh by Ninjatech
Your custom software
refreshed in 30 days.
It still runs your business, but it looks and feels ten years old. We give it a modern interface and faster performance in 30 days, using AI-assisted engineering. No rebuild. No downtime. No lost data.
The problem Your software still works. That's exactly why nobody has fixed it.
It was built years ago, it holds your whole operation together, and replacing it feels too risky and too expensive. So it stays as it is, and every year it costs you a little more.
-
01
It looks dated.
Customers and new hires judge your company by screens designed a decade ago.
-
02
It is slow.
Pages take seconds to load and reports take minutes. Your team waits all day.
-
03
It only works on a desktop.
Nobody can use it properly on a phone or tablet.
-
04
Training takes weeks.
The screens are so confusing that new staff need someone sitting next to them.
-
05
Every change is expensive.
A small feature request turns into a long, costly project.
-
06
A rebuild was quoted at 6 to 12 months.
So the decision keeps getting pushed to next year.
You don't need a rebuild. You need a refresh.
Same data, same logic, same logins. Only the interface, the speed and the code underneath change.
TIME
30 days
6 to 12 months
DATA
Stays where it is
Migrated and retested
TEAM
Keeps working
Retrained from scratch
COST
Fixed, agreed up front
Hard to predict
RISK
Proven logic & data
Everything is written
DISRUPTION
Team keeps working
Migration and retraining
RESULT
Modern & fast system
A new system to learn
ACCURACY
Reliable & precise results
Inconsistent data and errors
The offer What you get in 30 days.
Same data, same logic, same logins. Only the interface, the speed and the code underneath change.
Works on every device
Desktop, tablet and mobile, from the same system.
Faster performance
We find and fix slow pages, heavy queries and bottlenecks.
Simpler workflows
Fewer clicks for the tasks your team repeats every day.
Cleaner code underneath
Refactored and documented, so future changes cost less.
Same data, same logins
Your team opens the new version and carries on working.
Included in every refresh Finally,
documentation for
your own software.
Most companies running custom software have little or no documentation. The knowledge sits in the heads of one or two people. Every refresh comes with a full documentation pack, handed over with the code.
-
01
Technical documentation
Architecture, modules, integrations and how the code is organised.
-
02
System flow diagrams
How data and requests move through your system, end to end.
-
03
Process flowcharts
Your key business workflows, step by step, as the software runs them.
-
04
Database diagram
Every table and how they relate.
Whoever maintains your software next, your team, ours or another vendor, can start on day one.
Before and after Real software. Real results. See the difference.
These are systems we refreshed for real clients.
Wholesale distribution · Customer management (CRM)
A 15-year-old CRM became a fast, mobile-ready sales hub
Our sales team kept a spreadsheet open next to the CRM, because finding a customer record took longer than the call itself.
0.8 s
page load, was 6.4 s
28 days
to deliver
42%
faster quote turnaround
“Our team stopped asking for training and started asking for new features.”
Retail · Order management
A desktop-only order desk now runs on every till and tablet
Store staff had to walk to the back office to check an order, because the old system only ran on one desktop.
1.1 s
order lookup, was 7.2 s
30 days
to deliver
3x
more orders handled per hour
“Orders that used to take five clicks now take one. The team picked it up in a morning.”
Healthcare · Patient booking
A clinic booking tool patients can finally use on their phones
Reception spent most of the day on the phone, because patients could not book online on a mobile device.
0.9 s
page load, was 5.8 s
26 days
to deliver
58%
of bookings now made online
“Same patient records, same logins, but the phones finally stopped ringing all day.”
Want to see what yours could look like? Send us three screenshots and we'll redesign one screen for free.
Get my free screen redesign
How it works From old to new in four weeks.
One fixed plan. You see progress every week and nothing goes live without your approval.
STEP 0 · BEFORE DAY 1
Free audit
We review your system, redesign one screen and agree a fixed scope and price with you.
YOU GET
a fixed scope, price and delivery date in writing
STEP 1 · WEEK 1
Design
We redesign your key screens and agree the performance targets.
YOU GET
approved designs for every screen in scope
STEP 2 · WEEKS 2 AND 3
Build
We build the new interface on a separate copy and fix the slow pages, with a demo every week.
YOU GET
a working new version you can click through
STEP 3 · WEEK 4
Test and launch
Your team tests with real data, we fix what they find and switch over when you say so.
YOU GET
the new version live, with the same data and logins
STEP 4 · AFTER LAUNCH
Support
We stay on hand for fixes and questions, and hand over the full documentation pack.
YOU GET
support, documentation and a clear plan for what is next
Your current system keeps running the whole time. We switch over only when you say so.
Why it is this fast How we do in 30 days what used to take a year
Most of the time in a legacy project goes into understanding old code. AI now does that part in hours, and our senior engineers spend their time on decisions, design and quality.
AI reads your whole codebase.
Every screen, query and dependency is mapped in days, even when the original developers are long gone and nothing is documented.
Senior engineers lead the work.
AI writes and refactors code under the review of engineers who have modernised systems like yours. Nothing ships unreviewed.
We refresh, we don't rewrite.
Your business logic and database have been proven over years. We keep them and modernise what sits on top.
We work with [.NET, Java, PHP, Python, Node.js, legacy desktop apps]. If your system is older or unusual, the free audit will tell you what is possible.
Zero disruption Your business keeps running. We take the risk.
No downtime.
We build and test on a separate copy. Your live system is untouched until launch day.
No data loss.
Your database stays where it is, backed up before every step.
Fixed price.
Scope and price are agreed after the free audit. No hourly billing, no surprises.
You own everything.
All code, designs and documentation are yours, with an NDA signed before we see anything.
Our timeline promise
Every timeline depends on the size and complexity of your software. After the free audit, we agree a realistic scope and delivery date with you in writing, before day 1. You see progress every week, and if anything changes, you hear about it early, together with a clear plan.
- ✓Scope agreed in writing
- ✓Realistic delivery date
- ✓Weekly progress updates
Questions we hear before every project
Is 30 days realistic for a large or very old system?
Yes, because we fix the scope first. In the free audit we agree which screens and which performance problems the 30 days will cover. For most systems that is the whole product. For very large ones we refresh the most-used modules first and plan the rest in further 30-day phases.
Free audit See what your software could look like in 30 days
Book a free audit. We'll review your system, redesign one of your screens, and send you a fixed scope and price. No cost and no obligation.
Prefer to talk? Book a 20-minute call or write to info@ninjatech.agency